Security deposit and a signed contract is required to reserve a date. The total contract fee is due 90 days prior to event.
Your security deposit will be returned to you within 14 business days following your event less any charges for catering overages, day-of incidentals, excessive cleaning or damages.
Certificate of Insurance
A certificate of insurance is required for all events that:
a. are contracted for more than 3 hours.
b. are open to the general public or ticketed events;
c. involve alcohol;
d. involve high risk activities (to be determined by management);
e. involve third party vendors (sound, lighting, rigging, etc.)
f. are geared towards minor children.
This certificate must indicate liability coverage for the date(s) of the event. Individuals using the facilities can obtain such a certificate from their homeowner or rental carrier. In no instance will the facility be available without this coverage. Certificate must be presented at least 10 days before contracted event date.
Payments & Cancellations
The Madison on Paint requires all payments be made by cash, check, money order or cashiers check. Credit card payments will incur an additional 5% processing fee. The deposit will be refunded if the rental is canceled in writing more than 90 days in advance. Any event canceled less than 90 days from event date is non refundable. Rental fees must be paid in full 90 days prior to contracted event date.
No refunds will be made when the event is canceled by The Madison on Paint due to the client’s noncompliance with terms and conditions or acts of God beyond the control of the Madison.
Confirmation for the number of guests to be served is required no later than 72 hours prior to the scheduled event. You are welcome to increase the guest count, space permitting. All charges will be based upon the guaranteed number or the actual number served, whichever is greater.
The Madison on Paint will be ready to receive your guests at the time indicated on your contract. Please note, your event time begins at the time stipulated in the contract, not when you arrive. Events going over its contracted time will be billed at a rate of $150 per hour. The event venue must be vacated by 12:00 AM without exception, unless otherwise agreed to in writing by The Madison on Paint.
All catering services, including food and beverage, must be provided by the Madison on Paint. No outside caterers are allowed.
Catering Payment Policy
A 30% catering deposit is required on all orders. A final guest count is due 14 days prior to event. All catering fees are to be paid in full 72 hours prior to event.
Gratuity & Pricing
A customary 18% gratuity will be added to all catering services. All food and beverage must be consumed on the premises. All prices are subject to change. Because food costs vary based on season and availability, we cannot guarantee catering quotes for more than 60 days.
The Madison on Paint does not currently have the ability to sell alcohol. The purchase of alcohol is the responsibility of the client. The Madison will provide bar attendants. A bartender is required for all events serving alcohol. One (1) bartender is required per 50 guests at a rate of $25 per hour.
All alcoholic beverages must be served by a bar attendant. Guests are not allowed to carry alcohol into the facility (no BYOB). Any violation of this policy will forfeit the security deposit.
All consumption of alcohol must cease one hour before contracted end time. No alcohol may be consumed by anyone under the age of 21 years old. No alcohol may be consumed outside the facility. No canned or bottled beer is permitted on the premises – only kegs. The Madison on Paint reserves the right to refuse alcohol to any guest of a client at any time during an event.
Music & Entertainment
The Madison has two in-house DJ’s. Contact information, play list samples and booking information is available upon request. Should the client choose not to employ our in-house DJ the client will be billed a $150 opt-out fee and can bring in any performer or DJ they desire. Any outside performance or DJ must provide their own equipment. The Madison on Paint staff will not be available to assist with loading in and/or out, unless otherwise agreed to in writing by the Madison on Paint.
All music must cease by 12:00 a.m.
Nothing is to be attached to the walls, doors or fixtures (i.e.: nails, tacks, staples, tape, etc.) All decorations must be removed the night of the event. Confetti, rice, or birdseed are not allowed to be used on the premises, neither indoor or outdoor. The Madison on Paint is not responsible for any damage or loss to decorations bought into the venue by the client.
Advanced venue setup is based upon availability and may incur an additional cost. Advance set-up is billed at $35 per hour with a $50 attendant fee. There is a two-hour minimum for set-up time allotments.
Routine and usual cleaning is included in the rental fee. Routine cleaning includes, sweeping, mopping and vacuuming. However, costs for cleaning of an unusual nature will be assessed to the client and withheld from the security deposit.
All parking must be in designated parking areas. Client agrees to not allow guests to use the St. Mary’s Catholic Church and Davis Tire parking lots. Violators may be towed at owner’s expense. The Madison is not responsible for damage done to vehicles while on the property. The Madison on Paint is not responsible for vehicles that are towed for being incorrectly parked.
Have more questions?
E-mail us at email@example.com.
Chillicothe, Ohio's Premier Event Venue